New Delhi: The CIC has suggested to the
Cabinet Secretary that missing annual confidential reports of
an officer should not be a "mandatory requirement" while
taking decisions about him.
The suggestion of Chief Information Commissioner
Wajahat Habibullah was prompted by reports that confidential
personal files of the officials "have been stored in chambers
subject to frequent cut-off or emergency lighting."
"These facts constitute a sad and telling commentary
on the functioning of a core area of India`s department of
Personnel and Training which concerns the career of all
officers of what are sometimes described as India`s elite
civil services," Habibullah said.
"Cabinet Secretary might reconsider the present
policy, so that for cases where as a result of the primitive
facilities at present available in that division of DOPT, if
ACRs are lost for a particular year, these will not be
considered a mandatory requirement for decisions as they are
at present," he said while hearing the plea of a Central
Secretariat Services Officer Rakesh Bhartiya.
The Commission also directed the secretary DOPT to
immediately start the process of computerisation of records in
the ACR division of the department to bring in conformity with
the section 4 of the RTI act which mandates proactive
disclosure by various government departments.
Bhartiya through his RTI application had sought his
Confidential Reports for 13 years from 1994-2007 available
The department said CR for 2004-05 during which he was
posted at ministry of science and technology was missing.
Bhartiya reached the Central Information Commission with a
After the order, the ministry of science and
technology informed Bhartiya that his confidential report was
delivered to Under Secretary B S A Padmanabha of the DOPT in
"Fortunately after a thorough search, photocopy of the
said ACR has been traced and forwarded to DOPT," the ministry
The CIC closed the case asking the DOPT to file the
compliance report of its directions to reform its ACR