‘Switch over to e-office completely by June 30’: Delhi govt tells all departments

New Delhi: The Arvind Kejriwal-led Delhi government has asked all departments to switch over to e-office completely by June 30, and directed that the required infrastructure should be put in place by June 20 for the timely rollout of the AAP dispensation's ambitious project.

According to a circular issued on June 3 by the Department of Information Technology, every department is required to set up a central record unit, equipped with high-speed scanners, computers and internet connectivity for scanning of records for uploading in the e-office. "All departments must ensure to put in place requisite infrastructure by June 20, positively so as to enable the timely rollout of the e-office project," read the circular.

In another circular issued on June 3, the department said that the nodal officer of the e-office project has approved the migration of the old version of e-office to the new version.

"NIC (National Informatics Centre) will carry out such upgradation work between June 17 and June 19. Accordingly, services of e-office will not be available..." it said. In an order issued last month, the IT department had set June 30 as the date for a complete switchover to e-office.

The Delhi Cabinet had approved the implementation of e-office in all departments, autonomous and local bodies of Delhi government in 2015 and following the decision, various circulars were issued by the IT department. Some departments implemented it, but the new order has said that all departments will have to make the switchover.

According to the guidelines, all orders, circulars, sanction orders, if they are issued in offline mode, are expected to be uploaded on e-office.

Every department has to notify a nodal officer, not below the rank of deputy secretary for the project. The IT department shall conduct a half-day training programme over video conference for all the nodal officers.

Underlining the responsibilities of nodal officers, they will fill up the e-office pre-requisite templates, arrange for creation of government/NIC email-ids for those officers who don't have them till now.

The IT department had also asked departments to fill up form which has questions like whether e-office was implemented, if it was implemented, whether it is in use and percentage of files moved to e-office by the department. It had also enquired from the departments on the date of likely implementation of e-office, if it was not implemented.